We prepare documents for submission to official institutions in 64 languages, providing sworn translation and notarial certification as required for their intended use.
Send us your file or describe the service you need. Based on the language pair, document type, subject area, notarisation requirements and delivery expectations, we will provide you with a written quotation and delivery plan.
Common questions about the notarised translation process
A notarised translation is completed when a translation prepared and signed by a sworn translator is certified by a notary public. Notarial certification does not mean that the translation is translated again or linguistically reviewed by the notary. The institution receiving the document determines the required scope of certification.
In a sworn translation, the sworn translator signs and stamps the translation. A notarised translation is additionally certified at a notary office. Notarial certification does not mean that the translation is retranslated or linguistically reviewed by the notary. The institution accepting the translation determines which form will be sufficient.
Notarised translation may be requested for documents such as passports, birth and marriage certificates, criminal record certificates, diplomas, transcripts, powers of attorney, court decisions and company documents. The requirement depends on the institution receiving the document and the conditions of the application. When you provide the document and explain its intended use, we assess the translation, notarisation and any other certification requirements together.
Whether the original document is required depends on the document type, the notary office’s procedures and the requirements of the receiving institution. A legible scan or photograph may be used for a preliminary review and translation preparation. However, this does not remove any requirement to present the original. Before proceeding, we confirm whether the original document or a certified copy is required.
For notarial procedures, the translator must be registered as a sworn translator with the relevant notary office. The language, translator and intended procedure are therefore considered together. Once the translation has been prepared and checked, the required documents and copies are submitted to the appropriate notary office. Aspendos Translation coordinates the translation and notarial stages within the agreed scope.
The translation price is calculated according to the language pair, volume of text, subject specialisation, file legibility, delivery time and formatting requirements. Sworn translation, notarial certification and any additional services also affect the scope. After reviewing your document, we prepare a quotation stating which charges are included. General prices given before the document is reviewed may not constitute a final quotation. Yes, the translation fee and notarial certification fee are separate items. The translation fee depends on the language, volume of text and specialist requirements. The notary fee depends on the current tariff and the nature of the procedure. We clearly state which services are included in the quotation and confirm the total cost before the process begins.
Same-day delivery may be possible if the document is short and legible, a suitable translator is available and the notary office’s working hours permit. Multi-page files, specialist content or incomplete documentation may take longer. The exact delivery time is confirmed after the document and notarial stage have been assessed.
An apostille is not automatically required for every document. The official nature of the document, country of issue, country of use and the requirements of the receiving institution must be considered together. If an apostille is required for the notarised translation, translation and notarisation are completed first, followed by the apostille. In some cases, the source document may also require an apostille; the sequence is determined by the receiving institution’s requirements.
Yes. You can send your documents through our website contact channels, by email or via WhatsApp to receive a remote quotation and translation service. It is sufficient to provide a clear file, target language, intended use and delivery expectations. However, the original document, authorisation or physical delivery may be required for notarial or other official procedures. Digital and printed delivery options are arranged according to your needs.
Customer documents are handled only for the purposes and within the authority required to provide the service. Necessary information is shared with those involved in the translation and review process; where notarial or other official procedures apply, the scope of sharing is determined accordingly. Retention and personal data practices are managed in accordance with applicable obligations. You may provide any special confidentiality requirements before work begins.
Information Note: The answers are for general information only and do not constitute legal advice or a guarantee that an application will be accepted. Requirements may vary by institution, country, document type and notary practice. The current acceptance requirements should be confirmed with the relevant institution before the process begins.
Explore the complementary services you may need for your notarised translation process.
Let us prepare your documents with authorised sworn translators before notarisation.
Specialist translation for contracts, powers of attorney, court decisions and other legal documents.
Specialist translation for diplomas, transcripts, student certificates and academic documents.